Guide: The Dean's Office publishes a document containing guidelines for theses and dissertations. You are advised to obtain a copy of these guidelines in advance of beginning to write a thesis or dissertation. Download Guide (PDF)
(Some departments have additional requirement, refer to your departmental web site or contact your graduate admissions office for additional requirements and deadlines.)
Checklist: Thesis and Dissertation Checklist (pdf file)
Special Note - All students must apply for graduation by the deadline date of the semester in which the degree is posted!
Submission Form: Thesis/Dissertation Binding Form (pdf file)
Students must be enrolled in the semester in which they graduate.
Cullen College of Engineering: Thesis & Dissertation Submission and Binding Requirements
BS Honors Thesis Requirements
Graduating BS Honors thesis students are required to follow the procedures in the online guide for preparing and writing their theses. The amount of copies submitted is designated by the student’s advisor, typically ranging from 4-5 copies. BS students will need to turn in their manuscripts and signature pages in to the College Graduate Coordinator for review and final approval. These students need to follow the instructions for paper requirements and submission deadlines for Traditional Binding only. Graduating BS Honors Thesis students are not required to do an electronic submission at this time.
MS Thesis and Dissertation Two Step Submission Process:
|Step One: Electronic Submission (ETD)|
From Summer 2012 onward, the submission of a manuscript for graduating MS Thesis and PhD students is a two step process. The college requires these students to submit an Electronic Thesis or Dissertation (ETD). Additional information on submitting the ETD is available online at the Graduate and Professional Studies (GPS) website, which also includes steps on how to submit an ETD. This information is available here.
In order to submit an ETD, students must turn in a hard copy draft of their thesis for review. Once a manuscript has successfully passed the review and has received approval, via the submission checklist signed by the coordinator, students can then begin the ETD submission process. First,students will need to convert their documents into a PDF. Students will then upload their PDF to the Vireo system here. Students will log in and create an account using their cougarnet access. After the initial upload, it is a college requirement to select the minimum of 2 years as an embargo or journal hold. More information about the embargo is available at the Vireo site when the manuscript is uploaded. Consult with your advisor about the 5 year patent hold if you or your advisor would like to keep your document pending publication for a longer period.
Regarding electronic submission, it is a college and university level policy to upload a blank, unsigned signature page in lieu of the signed signature page (which is still needed for traditional binding; signed signature pages are required for your final hard copy submission in Step Two). Once approved, your document will go into a “pending publication” status. For assistance with using the Vireo site, review the video here.
It is mandatory for graduating doctoral students to complete the Survey of Earned Doctorates (SED) by visiting the SED website. Email confirmation sent to the coordinator that the survey has been completed is required for graduation.
|Step Two: Traditional Binding Submission|
Both BS Honors and Graduate MS Thesis and PhD students are required to submit hard copies for traditional Binding. For graduate students, the college requires one bound copy for the department. The student will verify with their advisor if a bound copy is required for the advisor. The minimum requirement for graduate students is 1-2 copies and 4-5 copies for BS Honors Thesis. Students are welcome to purchase additional personal copies for themselves. Microfilming is no longer required for dissertations. The hard copy submission requires signed signature pages. Color images used in figures and tables are permitted. Hard copies need to be submitted by the binding deadline listed online. Paper requirements are 20-pound weight, 81/2" x 11" white bond paper (with a minimum of 25% cotton fiber content), this applies to BS, MS, and PhD students.
Information for All Thesis / Dissertation Students (BS, MS, PhD)
Deadline for Submission: To graduate in a given semester, the student must upload their ETD to the Vireo website and notify the coordinator, along with submitting the approved hard copy thesis (with fully signed signature pages) to the Graduate Associate Dean’s Office (E421) by the appropriate deadline. All documents and payment must be turned in at the time of submission. Any student missing this deadline must enroll and reapply for graduation in the next semester. No extensions will be made.
Fees: The cost of binding is $40 per copy for BS, MS, and PhD. Microfilming is no longer required for dissertations. Copyright is free and included in the ETD.
If there are questions or if clarification is needed regarding this two step process, contact the College Graduate Coordinator located in E421 in the Dean’s Office of Engineering Bldg 2 (D3): ifabercrombie [at] uh [dot] edu (subject: Question%20regarding%20MS%20Thesis%20and%20Dissertation%20Submission%20Process) (Irene F. Abercrombie), phone 713-743-4219.
Deadlines to submit the thesis or dissertation to the Engineering Dean’s Office for graduation:
|Thesis and Dissertation Deadlines|
|Submit for review||Friday, April 26, 2013 by 5pm|
|Submit for binding||Friday, May 3, 2013 by 5pm|
Last updated: January 2013