AGENDA Current Events Project Planning CURRENT EVENTS PROJECT PLANNING General issues… Initial project coordination… Project plan elements… Sorting out the project… Work break down structure… Linear responsibility charts… Gantt charts… GENERAL ISSUES Careful planning is correlated to project success PPPPP Planning involves project parameters Time Cost Technical performance Many different ways to develop a project plan INITIAL PROJECT COORDINATION Project launch meeting Publicize commitment to project Define scope of project Sufficient detail for general understanding Avoid excessive detail Possible risks Discussion Formulation of project plan… Approvals Participating groups, PM, senior management Change orders Post planning review meeting at the end of the planning phase PROJECT PLAN ELEMENTS Overview… Objectives… General Approach… Contractual Aspects… WBS, LRC, Gantt chart… Evaluation method… Potential problems… OVERVIEW Executive summary Summary of project objectives How the project relates to the organization’s objectives Management structure Major milestones OBJECTIVES Detailed statement of objectives Including Time Cost Technical performance GENERAL APPROACH Description of approaches Technical Managerial CONTRACTUAL ASPECTS Reporting requirements Liaison arrangement Management agreements with subcontractors Contractual change procedures WBS, LRC, GANTT CHART Schedules Resources Personnel … EVALUATION METHOD AKA Control Cycles Monitoring performance data Collecting performance data Evaluating performance data POTENTIAL PROBLEMS Attempt to identify potential problems Possible courses of action Plan B Plan C WORK BREAK DOWN STRUCTURE Many different formats General concepts Numbered and indented outline of project tasks Tasks are subdivided into levels Lowest level can be work packages Authority and accountability can be assigned to WPs WBS LINEAR RESPONSIBILITY CHARTS Can be created after WBS is developed List personnel across top horizontal axis Intersection of vertical WBS and horizontal Personnel is work package Work package is assigned a responsibility code Codes Letters Numbers LRC GANTT CHART AKA Master project schedule Horizontal bar chart Each task is an individual bar Duration and sequence of project tasks Project task relationships… PROJECT TASK RELATIONSHIPS Finish to Start Start to Start Finish to Finish GANTT CHART